Manage usage rights to protect sensitive documents

Using Adobe® LiveCycle® Rights Management ES software, you can maintain the confidentiality of sensitive information by protecting critical files against unauthorized access at all times — from document creation through distribution, archiving, and destruction — regardless of how the files are distributed or where they are stored.

• Share with confidence the sensitive documents that are critical to collaboration throughout your business processes.
• Control document access and usage rights through dynamic and persistent policies for confidentiality, privacy, and accountability.
• Protect sensitive information by proactively plugging potential leaks.
• Integrate with popular desktop applications for easy one-click document protection.
• Integrate with back-end systems for comprehensive rights management that is centralized, automated, and cost-effective.

Key capabilities

Apply persistent document control

With LiveCycle Rights Management ES, you can encrypt files and apply persistent and dynamic policies that help maintain their confidentiality, control their use, and manage their availability. You can also monitor each recipient's use of the protected information, including when and how often the file is accessed, through detailed audit logs. And because these policies are persistent, your business-critical information is always protected — giving you greater assurance that only authorized recipients have access to the information.

Dynamically manage access and usage rights

LiveCycle Rights Management ES makes it easy for you to dynamically manage access and usage rights to protected files. And because security policies are maintained at the server — they don't travel with the document — you can revise and revoke access and usage rights at any time without having to reissue a file after it is distributed. When you revise a usage policy — for example, assign an offline lease to an executive who needs access to a particular document during a flight — or add an expiration date after which the document can no longer be accessed, the new policy controls are enforced the next time access to the document is requested.

Enhance the value of existing IT infrastructure

Built on J2EE, LiveCycle Rights Management ES easily integrates with existing enterprise infrastructures through Java™ APIs and support for web services. It can be deployed on BEA WebLogic, IBM WebSphere, and JBoss application servers. You can integrate LiveCycle Rights Management ES with existing authentication and enterprise content management (ECM) systems for cost-effective, centralized document protection, control, and administration. LiveCycle Rights Management ES leverages existing Lightweight Directory Access Protocol (LDAP) and Microsoft Active Directory implementations to authenticate recipients' credentials. And with ECM integration, you can extend document manageability, including version control and expiration dates, beyond these systems to ensure that the most up-to-date version of a document is in use even after the document has been extracted from the ECM system and distributed.

Protect PDF, Word, and Excel documents — online and offline

Authoring and viewing rights-protected documents is easy and convenient, because LiveCycle Rights Management ES integrates tightly with Adobe Acrobat® and Adobe Reader® software as well as Microsoft Word and Excel software. Authors can create documents and apply policies to DOC and XLS files from within Word and Excel. Authors can also leverage the power of Acrobat to apply security policies to Adobe PDF files created from popular desktop applications and application suites, including Microsoft Office, Microsoft Internet Explorer, and AutoCAD®. Recipients can view and work with rights-protected documents both online and offline. For offline use, recipients can be assigned an offline lease that entitles them to access and view protected information for a prescribed period before the document becomes inaccessible and their access rights have to be renewed. Rights-protected PDF files offer the additional benefits of ubiquitous, cross-platform, free Adobe Reader, thus eliminating the need for additional software when viewing protected information.

Next Steps

Contact Avoka Sales

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